FERPA Consent to Release

What It Is

FERPA consent to release听allows a parent or authorized third party to contact the university on behalf of the student to discuss or request educational or financial records.

Students establish consent through Buff Portal and create a unique authorization phrase听for each individual or organization for use in confirming听their identity. Students also specify which types of records听they're authorizing听access to:

All Education Records听includes any and all academic, financial听and personal information
Academic Record Only听includes, but is not limited to, GPA, grades, degree progress, academic standing, academic holds, class schedule, transcript requests, and academic advising records
Financial Record Only听includes, but is not limited to, financial aid (limited per Gramm-Leach-Bliley Act of 1999), account (billing/payments), financial holds, tuition classification, and COF records

Student-Facing Information

Verifying FERPA Consent

Before disclosing any FERPA-protected information to a third party, university faculty and staff must confirm the third party's name听and authorization phrase.

Note: If you're asked for information about a student on full privacy (indicated by a red "private" label in Campus Solutions) and your answer to step听2, 3 or 4 below is听"no," you must tell the requester, "Due to data privacy policies, we are unable to respond to your request."

Using Campus Solutions

翱苍听's听CU Resources听tab, navigate to听the Campus Solutions tile:
1. Click the "CU Resources Home" drop-down in the center of the top navigation bar.
2. Select "Student Systems."
3. Click the "Campus Solutions" tile.
Next, navigate to the "Bio/Demo Student Info" tile:
1. Click the "Resources for Schools/Colleges" tile.
2. Click the "Bio/Demo Student Info" tile.
View the student's FERPA consent to release information:
1. Select "Review FERPA Display" in the left navigation bar.
2. Click the "FERPA Consent to Release" tab.

Using MyCUInfo's Teaching Tools Tab

翱苍听's听Teaching Tools听tab, click "Go to Faculty Center."
If the wrong term is selected, click "Change Term."
Click the class roster听icon听next to the class the student is enrolled in.
Click the FERPA windowshade icon next to the student's name.
If the student has established FERPA consent to release for any third parties, that information will appear in the FERPA panel.

Has the student has provided authorization for this individual?

If yes, continue to step 3.
If no, you may not release any FERPA-protected information to this individual.

Note: Campus Solutions displays one authorization per听page. If there are multiple pages, use the arrows to move among them (see screenshot below).

A screenshot from Campus Solutions of the buttons used to navigate among FERPA authorizations. In this screenshot, the label specifies "1 of 6". The roll-over text on the navigation buttons are labeled "Show previous row" and "Show next row".

Is there an authorization phrase listed and a "current" row in the "Release Audit Information" table?

If yes, continue to step 4.

A screenshot from Campus Solutions of an active FERPA consent to release authorization. The authorization phrase field is populated, and the "Status" field is labeled "Active".

If no, you may not release any FERPA-protected information to this individual.

A screenshot from Campus Solutions of an inactive FERPA consent to release authorization. The authorization phrase field is not displayed, and the "Status" field is labeled "Inactive".

Identify which of the three authorization checkboxes is ticked in Campus Solutions. Based on the definitions听at the top of this webpage, did the student authorize听access to the specific information this individual is requesting?

If yes, you may release the requested information.
If no, you may not release the requested FERPA-protected information to this individual.

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