Online Special Action Form

We听encourage faculty and staff to submit student record change requests electronically in support of campus sustainability and efficiency goals.

For requests that require only instructor/department approval, please submit an听听(蝉别别 step-by-step instructions).
For requests that require college or school approval, please complete a听special action/change of record spreadsheet听and email it with any required petitions to the student's college, school or program for approval.

Faculty and Staff Only

Students should not use online special action forms or special action/change of record spreadsheets to submit requests for themselves. Online special action forms submitted by students will be rejected.

Step 1: Provide Your听User Information

Your employee ID should populate automatically.
Enter your CU email address.

Step 2: Provide the Student's Information

Enter听the student's ID number, then tab to the next field.听
The student's first name, last name and CU 麻豆影院听email address should populate automatically.
Open the drop-down and select the student鈥檚 career.
If the student is an international student and/or a student athlete, check the appropriate box(es).

Step 3: Identify the听Term

Select the term.
Enter the calendar year.

Step 4: Select an Action

Purpose

Use this action to add a student to a class.

Restrictions

After grade rosters听are created, college approval and the student's final听grade are required. See听Post Final Grades听for dates and deadlines.听

Stop! Before You Proceed...

Step 4A. Confirm the Student's Record Is Active

In Campus Solutions, navigate to Campus Community > Student Services Ctr (AdminVw).
Enter the student's ID number and click "Search."
Go to the "Academics" tab.
In the "Institution/Career/Program" section, find the student's career and program information under the institution "CUBLD."
If the status is听"Active,"听proceed to step 4B. If the status is "Discontinued," please refer the student to the Office of the Registrar.

Step 4B. Confirm the Class Hasn't Met Fire-Code Capacity

Instructions for Department Admins

Navigate to Curriculum Management > Class Roster > Class Roster.
Enter the class information:
- Term听(e.g.,听2207 for Fall 2020)
- Subject area (e.g., ENGL, HIST, CHEM)
- Catalog number听(e.g.,听1191, 2010, 3011)
Open your section and view the class roster.
The "Room Capacity" total is also the fire-code limit. Do not exceed the fire code limit. Go through the class roster and find any students who are enrolled with the status of "Withdrawn." Any withdrawn students may be subtracted from the "Enrolled" number to determine if the fire-code limit has been met.

Instructions for Instructors

Log in to .
On the Teaching Tools听tab, click "Go to Faculty Center."
Click on the class roster icon for the semester.
The "Room Capacity" total is also the fire-code limit. Do not exceed the fire code limit. Go through the class roster and find any students who are enrolled with the status of "Withdrawn." Any withdrawn students may be subtracted from the "Enrolled" number to determine if the fire-code limit has been met.

Step 4C. Confirm the Student Doesn't Have an Enrollment Hold

Scroll to the top of the Student Services Ctr (AdminVw) page. If you see a prohibition icon, then听the student has a negative service indicator or a hold.
Click the prohibition icon to see a list of negative service indicators.
Check the impact of each service indicator by clicking on it and scrolling down to the "Services Impacted" section.
- If听the description states, "No add activity," then the student must resolve the hold before you can add them to the class.
- If there are no negative service indicators and no impacts that would prevent enrollment, proceed to step 5.

Step 5: Enter听the Processing Details

Select the class's campus.
- If it's听a Main Campus class,听the form will route to the Office of the Registrar for processing.
- If it's a Continuing Education class,听the form will route to the Division of Continuing Education听for processing.
Tick one or more checkboxes to identify the necessary override(s)听based on the error message the student received.

Error Message	Action Needed
Already Enrolled in Class, Add Not Processed	Tick the "Class Links" checkbox.
Available seats are reserved. Reserved seat requirement not met	You cannot override this status because seats are being held for new students.
Combined section class [class number]听is full	Tick the "Closed Class" checkbox.
Department Consent Required	No override is necessary; submitting an online SAF implies department consent has been granted.
Invalid Access	Contact the Office of the Registrar for help.
No Valid Appointment Found and Open Enrollment Period Has Not Begun	You cannot use this form to submit your request听because听a dean's signature is required.
Not Enrolled, Class [class number]听Full	Tick the "Closed Class" checkbox.
Requisites not met for Class, not enrolled	Tick the "Requisites" checkbox.
Time Scheduling Conflict for class [class number]听and [class number], not enrolled	Tick the "Time Conflict" checkbox.
Unit Limit Exceeded for Appointment Period	You cannot use this form to submit your request听because听a dean's signature is required.

Open the drop-down and select the听grading basis.
- Letter
- Pass/Fail
  - Undergraduate students may not receive degree credit for taking a class pass/fail. They should consult with their advisor first.
  - Graduate students will not receive degree-granting credit for taking a class pass/fail.
- No Credit: Students will receive no credit for taking a class as "NC." This may also impact their financial aid eligibility or their TA appointment may not cover a class taken as no credit.

Step 6: Identify the Class to Add

Enter the four-letter subject code (e.g., ASEN, MCEN)
Enter the four-digit course number (e.g., 1010, 3000, 5600).
Enter听the three-digit section number (e.g., 001).
Enter the new credit hour value.
If the class has a lab or recitation, select "Yes" and enter the section number. If not, select "No."

Step 7: Provide Additional Information, if Necessary

Enter听any necessary notes.

Step 8: Provide Late Add Reasons, if Necessary

If you're submitting this form after census, provide a reason听why the class was added late.听This is required for COF state funds, and may impact the student's eligibility to receive COF funding.

Step 9: Submit the Form

Click "Submit."

Purpose

Use this action to request a class drop the student can no longer complete听themselves through Buff Portal.

Restrictions

College approval is required after the 10-week deadline. See the Academic Calendar for special session deadlines and 16-week deadlines.听听

Step 5: Enter听the Processing Details

Select the class's campus.
- If it's听a Main Campus class,听the form will route to the Office of the Registrar for processing.
- If it's a Continuing Education class,听the form will route to the Division of Continuing Education听for processing.
Tick one or more checkboxes to identify the听override(s) approved for the change of credit hours. If no overrides are needed, select "N/A."

Step 6: Identify the Class to Drop

Enter the four-letter subject code (e.g., ASEN, MCEN)
Enter the four-digit course number (e.g., 1010, 3000, 5600).
Enter听the three-digit section number (e.g., 001).
Enter the new credit hour value.
If the class has a lab or recitation, select "Yes" and enter the section number. If not, select "No."

Step 8: Provide Additional Information

Specify the last date of attendance.听If a听co-requisite course needs to be retained, specify that here听as well; otherwise, we will drop it.

Step 9: Submit the Form

Click "Submit."

Purpose

Use this action to request different credit hours for a class. Check with your college on policies for changing credit hours before requesting this change.

Restrictions

College approval is required after grade rosters are created (see听Post Final Grades).听

Step 5: Enter听the Processing Details

Select the class's campus.
- If it's听a Main Campus class,听the form will route to the Office of the Registrar for processing.
- If it's a Continuing Education class,听the form will route to the Division of Continuing Education听for processing.
Tick one or more checkboxes to identify the听override(s) approved for the change of credit hours. If no overrides are needed, select "N/A."
Open the drop-down and select the grading basis.

Note: The enrollment limit for undergraduates during open enrollment is 21 credit hours; the limit听for graduate students is 15 credit hours.听Exceeding the enrollment limit听requires college approval, which can't be provided through this form.

Step 6: Identify the Class to Change

Enter the four-letter subject code (e.g., ASEN, MCEN)
Enter the four-digit course number (e.g., 1010, 3000, 5600).
Enter听the three-digit section number (e.g., 001).
Enter the new credit hour value.
If the class has a lab or recitation, select "Yes" and enter the section number. If not, select "No."

Step 8: Provide Additional Information, if Necessary

Enter听any necessary notes.

Step 9: Submit the Form

Click "Submit."

Purpose

Use this action to do one of the following.

Swap: Change听to a different听section of the same class, usually听a recitation or lab.
Drop Back: Move听from a higher level to a lower level (MATH 2000 to 1000)
Drop Forward: Move听from a lower level to a higher level (MATH 1000 to 2000)

Restrictions

After grade rosters听are created, college approval and the student's final听grade are required. See听Post Final Grades听for dates and deadlines.听
Do not use this form to switch a student from a Main Campus class to a Continuing Education class.

Step 5: Enter听the Processing Details

Select the class's campus.
- If it's听a Main Campus class,听the form will route to the Office of the Registrar for processing.
- If it's a Continuing Education class,听the form will route to the Division of Continuing Education听for processing.
Tick one or more checkboxes to identify the听override(s) approved for the change of credit hours. If no overrides are needed, select "N/A."
Open the drop-down and select the grading basis.

Step 6: Identify the Class to Drop

Enter the four-letter subject code (e.g., ASEN, MCEN)
Enter the four-digit course number (e.g., 1010, 3000, 5600).
Enter听the three-digit section number (e.g., 001).
Enter the听credit hours.
If the class has a lab or recitation, select "Yes" and enter the section number. If not, select "No."

Step 7: Identify the Class to Add

Enter the four-letter subject code (e.g., ASEN, MCEN)
Enter the four-digit course number (e.g., 1010, 3000, 5600).
Enter听the three-digit section number (e.g., 001).
Enter the听credit hours.
If the class has a lab or recitation, select "Yes" and enter the section number. If not, select "No."

Step 8: Provide Additional Information, if Necessary

If a听co-requisite course needs to be retained, specify that here; otherwise, we will drop it.

Step 9: Submit the Form

Click "Submit."

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