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Faculty merit evaluations are for the calendar year (Jan. to Dec. 20XX), pertaining to all tenure, tenure-track faculty, and rostered instructors (job codes 11xx and 12xx). The actual evaluation of each faculty member should be completed by the unit’s Annual Merit Committee (also known as the Salary Committee), and not by the unit chair. However, the chair may give a recommendation to the committee. By requiring the committee to make the decision, it allows the unit faculty to share in the evaluation process and also guards the chair against claims of biased or unfair evaluations. Performance evaluations are to be based on FRPAs and are the basis for merit increases.

For further information on the annual merit assessment, please visit the Office of Faculty Affairs website. 

Process

• Unit Chair/Director or Annual Merit Committee completes the confidential Annual Merit Evaluation: Advice and Comments to provide advice to faculty member(s) regarding their professional performance, which converts to a performance rating to be included on the Faculty Performance Rating Form (a Faculty Performance Rating word document is also available).
• Unit retains a copy of the Annual Merit Evaluation: Advice and Comments in unit personnel files.
• Unit Chair/Director or Annual Merit Committee completes the Faculty Performance Rating Form for Jan. to Dec. 20XX.
  • The form must be completed in its entirety to include the top section of the form with Faculty Name, Employee ID, etc.
  • Be sure the overall evaluation rating is selected and the form has the necessary signatures.
  • As a best practice, we recommend that feedback is still provided for faculty using one of the following options:
    • Abbreviate the feedback so it fits in the “Comments” section provided on the front page of the form, and/or
    • Use the optional second page included in the updated word document evaluation form for feedback in the areas of teaching, research and creative work, and service to the university, profession and community. 
  • All faculty evaluations must be completed and signed by the faculty and chair prior to submitting to A&S Faculty Affairs.
• Save all faculty evaluation files electronically with the following nomenclature:
  • LastName_FirstName_EID
    • Example: Doe_Jane_123456
• Faculty evaluations should be submitted to cas-faculty@colorado.edu using 1 email to upload all evaluation documents as separate pdfs
  • NOTE: Please compress files that are larger than 15 documents prior to emailing.
• The goal with submitting evaluations is for a unit to submit most, if not all, evaluation documents in 1 email that can now be processed and tracked in the ticketing system.
• Please include a cover page in excel format LastName/FirstName/EID/Score as an additional attachment to the email which lists all the evaluations being submitted including the rating level in numerical value.  NOTE: This spreadsheet should be titled with the Department Name and Org Number.
• Dean's Office will forward a copy of the Faculty Performance Rating document to the Office of Faculty Affairs.
  
  NOTE: Chair and Directors are evaluated by the appropriate Dean of Division or Associate Dean to whom they report.  The department will review chairs and directors in the areas of teaching, research, and service to the department.  The appropriate dean will provide the evaluation of the individual in the role of chair or director, and departments may provide a narrative review of the chair or director in their role.  This should be a separate narrative from the annual review of the chair or director.

Reviewed 7 March 2024