SA Policy and Compliance

SA shared services

 

Student Affairs Policy and Compliance is a centralized service for the Division of Student Affairs. We provide advice and guidance around policy development, policy compliance and risk reduction.

SA Policy and Compliance partners with Student Affairs departments to provide a variety of services.

Policy

  • Interpretation and understanding of university and divisional policies as well as governmental regulations and how they might impact operations and procedures.
  • Development of division-specific guidelines, policies, protocols and training resources.
  • Develop and implement policies, protocol and approval mechanisms to ensure divisional activities are conducted in accordance with the values and priorities of leaders.
  • Provide training and guidance on current policies and best practices, and provide advice on how to respond to compliance concerns or risks.

MOU’s and contracts

  • Oversee the review and approval process for revenue-generating and zero-dollar contracts and Memorandums of Understanding (MOU’s).  MOU’s may be agreements around roles and responsibilities or financial commitments between departments within the division, with departments outside the division or with parties outside of the university.
  • Information regarding who has authority to sign agreements and contracts.
  • (Note: you will need to be connected to the VPN to access and complete this form)

Processes and procedures

  • Develop process maps, document procedures and identify internal controls used by departments to comply with division, campus, system, local, state and federal requirements.
  • Review and approve newly proposed department-specific compliance plans and conduct an annual review of established plans.

Risk mitigation and compliance

  • Assessment and documentation of organizational standards and practices pertaining to compliance.
  • Coordinate division responses to regulatory investigation or audits.
  • Represent Student Affairs on the campus Ethics & Compliance Working Group and Campus Use of University Facilities Group.
  • Assess departmental protocols to ensure sufficient compliance and risk reduction practices are in place.
  • Work with directors to ensure they are aware of emerging risk and compliance concerns and make recommendations to address the concerns.
  • Assist in assessing current department-specific activities and developing compliance plans and training plans to mitigate departmental risk.
  • Work collaboratively to build tools and resources to enable staff to identify, understand and comply with relevant legal, regulatory and policy constraints (e.g. FERPA, UBIT, Clery Act, GAAP, etc.).

How to work with us

Contracts, agreements and MOUs
Need help with a revenue or $0 contract, agreement or MOU? Please reach out at the very beginning of the process so we can best help you. To request assistance, please complete the . Please note that you will need to be on the VPN to complete the request form.

Policies
Have a question or need guidance about a policy and how it applies? Need assistance developing or documenting a new or existing policy?

Processes and procedures
Need help documenting or understanding existing processes or procedures or want guidance on how to develop new processes while ensuring compliance with existing division, campus and system-wide policies?  We can assist you by either drafting or reviewing draft language and offering guidance and feedback.

Risk management and compliance
If you have questions or concerns about how to ensure compliance with existing or future policies or regulations or want guidance about how to reduce risk, let us be your partner in exploring options to manage risks and ensure compliance. 

 

  • More information is available on the . Staff must log in with their Identikey username and password.
  • If you have any questions, please contact us at sa-compliance@colorado.edu or 303-735-7596.