Faculty & Staff Announcements

Reminder: May 22 is the Last Day for Continuing Undergraduate Fall Registration Until 7/23

Linda Sprouse — Mon, 21 Apr 2025 14:00:00 +0000

Reminder: May 22 is the Last Day for Continuing Undergraduate Fall Registration Until 7/23 Linda Sprouse Mon, 04/21/2025 - 08:00 Office of the Registrar

Registration for continuing undergraduates closes Thursday, May 22 and will not reopen until July 23 for schedule adjustment. Continuing undergraduate students will not be able to add or edit classes between Friday, May 23 and Tuesday, July 22, a two-month black-out period.

The black-out period is a longstanding practice, developed collaboratively over time to serve the needs of incoming first-year students. Schools/colleges use this period to support and advise new students as they enroll in classes, without those students competing with continuing students for seats in classes.

This black-out period is the same duration as the previous summers (two months), but it begins three weeks earlier this spring due to new student registration starting earlier (June 9).

Continuing undergraduate students who do not register by the May 22 deadline will need to be manually registered by their academic advisor or the Office of Undergraduate Education starting June 9, after batch enrollment is complete for first-year students.

Registration for graduate and law students will not be affected; their registration period remains open through open enrollment.

Fall 2025 registration for continuing undergraduate students closes Thursday, May 22 and will reopen July 23 for schedule adjustment. Because students won’t be able to add or edit classes during this window of time, it is recommended that they register and make the necessary schedule adjustments prior to May 23.

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Spring 2025 Web Grading Opens 4/29

Anonymous — Mon, 21 Apr 2025 06:00:00 +0000

Spring 2025 Web Grading Opens 4/29 Anonymous (not verified) Mon, 04/21/2025 - 00:00 Office of the Registrar

Web grading for Spring 2025 full-semester classes opens on Tuesday, April 29. See the Spring 2025 grade processing calendar (PDF) or the chart below to determine your grading deadlines.

To support student success, please enter, approve and post all grades by each class's deadline. Late grades can lead to serious negative consequences for your students.

Final Exam Date	Web Grading Deadline
Saturday, May 3	Wednesday, May 7, 11:59 p.m.
Sunday, May 4	Thursday, May 8, 11:59 p.m.
Monday, May 5	Friday, May 9, 11:59 p.m.
Tuesday, May 6	Saturday, May 10, 11:59 p.m.
Wednesday, May 7	Sunday, May 11, 11:59 p.m.

Special session class's grades must be submitted within four days after the last day of class. See the Spring 2025 special session grade processing calendar (PDF) to determine your grading deadlines.

If you're in need of a first-time training or thorough refresher, you can:

RSVP for our online web grading training on Friday, May 2 from 11–11:45 a.m.
Walk through OIT's Canvas web grading sync tutorial.
Review our step-by-step instructions and how-to videos.

If you need additional help, feel free to contact our office during business hours.

If you are the designated UGRD or GRAD grade liaison for your department and wish to subscribe to the grade liaison distribution list please send a request to registrar@colorado.edu.

Thank you in advance for your dedication to timely grading!

Web grading for Spring 2025 opens for full-semester classes on Tuesday, April 29. To support student success, be sure to enter, approve and post each class's grades by the posted deadline. Late grades can lead to serious negative consequences for your students.

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Fall 2025 Advising Holds Applied to Continuing Students

Anonymous — Tue, 25 Feb 2025 07:00:00 +0000

Fall 2025 Advising Holds Applied to Continuing Students Anonymous (not verified) Tue, 02/25/2025 - 00:00 CU-SIS Development Team

Thank you to everyone who confirmed or revised their Fall 2025 advising holds. We set most of the holds (listed below) on Thursday, Feb. 6.

Fall 2025 Advising Holds

Undergraduate Students

Arts & Sciences (ARSCU)

Plan	Academic Level	Population	Code	Reason	Notes
All	IUT	Continuing	S40	ASIUT	SID file
All	1st Year	Continuing	S59	ARSC	SID file
All	2nd Year	Continuing	S40	ARS2	SID file
ASTR	All	Continuing, Readmit	S60	ASTR	–
EBIO	All	Readmit	S41	EBIO	–
IPHY	JR-SR5	Readmit	S41	IPHY	–
PHYS	All	Continuing, Readmit	S60	PHYS	–
XXAS	50+	Continuing	S54	ARSCU	–

Business (BUSNU)

Plan	Academic Level	Population	Code	Reason	Notes
All	New transfer	Continuing	S40	BUTR	SID file
All	Sophomore Base	Continuing	S40	BASE	SID file
All	SID	Continuing	S63	BGPA	SID file
All	SID	Continuing	S63	BUSN	SID file
XXBU	45+	Continuing	S54	BUSN	–

Education (EDUCU)

Plan	Academic Level	Population	Code	Reason	Notes
ELED	All	Continuing, Readmit	S41	ELED	–
LDCE	All	Continuing, Readmit	S41	LDCE	–
EDST	All	Continuing, Readmit	S41	EDST	–
MHST	All	Continuing, Readmit	S41	MHST	–

Engineering & Applied Science (ENGRU)

Plan	Academic Level	Population	Code	Reason	Notes
AMEN	All	Continuing, Readmit	S41	AMEN	SID file
AMEN	All	Continuing, Readmit	S60	AMEN	–
AREN	All	SID file, Readmit	S41	AREN	SID file
AREN	All	SID file	S60	AREN	SID file
ASEN	All	SID file, Readmit	S41	ASEN	SID file
BIEN	All	SID file, Readmit	S41	BIEN	SID file
BMEN	All	SID file, Readmit	S41	BMEN	SID file
CBEN	All	SID file, Readmit	S41	CBEN	SID file
CHEN	All	SID file, Readmit	S41	CHEN	SID file
CSAP	All	New, Readmit	S41	CSAP	–
CSEN	All	SID file, Readmit	S41	CSEN	SID file
CSEN	1WCU subplan	Continuing, Readmit	S41	WCU	1WCU subplan
CVEN	All	SID file, Readmit	S41	CVEN	SID file
CVEN	All	SID file	S60	CVEN	SID file
CVEN	1MSC subplan	Continuing, Readmit	S41	MSC	1MSC subplan
ECEN	All	SID file, Readmit	S41	ECEN	SID file
ECEN	1MSC subplan	Continuing, Readmit	S41	MSC	1MSC subplan
EEEN	All	SID file, Readmit	S41	EEEN	SID file
EPEN	All	Continuing, Readmit	S41	EPEN	SID file
EPEN	All	Continuing, Readmit	S60	EPEN	–
EVEN	All	SID file, Readmit	S41	EVEN	SID file
IDEN	All	SID file, Readmit	S41	IDEN	SID file
MCEN	All	SID file, Readmit	S41	MCEN	SID file
MCEN	1MSC subplan	Continuing, Readmit	S41	MSC	1MSC subplan
MCEN	1WCU subplan	Continuing, Readmit	S41	WCU	1WCU subplan
XXEN	All	Continuing, Readmit	S41	XXEN	–

Exploratory Studies (MULTU)

Plan	Academic Level	Population	Code	Reason	Notes
–	All	Continuing, Readmit	S53	ESUT2	SID file

Music (MUSCU)

Plan	Academic Level	Population	Code	Reason
All	All	Continuing, Readmit	S40	MUSC

Graduate Students

College of Arts & Sciences (ARSCG)

Plan	Academic Level	Population	Code	Reason
CLAS	All	Readmit, New	S41	CLASG
IPHY	All	Readmit, New	S41	IPHYG
LING	All	Continuing, Readmit, New	S65	LING
MATH	All	Readmit	S41	MATHG
PHYS	C-subs	Continuing, Readmit, New	S60	PHYS
RLST	All	Continuing, Readmit, New	S41	RLSTG

College of Engineering & Applied Science (ENGRG)

Plan	Academic Level	Population	Code	Reason
AREN	All	Readmit, New	S41	ARENG
BIEN	All	Continuing, Readmit, New	S41	BIENG
CHEN	All	Continuing, Readmit, New	S41	CHENG
CVEN	All	Readmit, New	S41	CVEN
EMEN	All	Readmit, New	S41	EMEN
EVEN	All	Readmit, New	S41	EVENG

Student Athletes

All (ATHLETE)

Plan	Academic Level	Population	Code	Reason
All	All	Continuing, Readmit, New	S42	ATHL

Thank you to everyone who confirmed or revised their Fall 2025 advising holds. We set most of the holds (listed below) on Thursday, Feb. 6.

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Summer 2025 Advising Holds Applied to Continuing Students

Anonymous — Tue, 25 Feb 2025 07:00:00 +0000

Summer 2025 Advising Holds Applied to Continuing Students Anonymous (not verified) Tue, 02/25/2025 - 00:00 CU-SIS Development Team

Thank you to everyone who confirmed or revised their Summer 2025 advising holds. We set most of the advising and academic standing holds (listed below) on Thursday, Feb. 6.

Undergraduate Codes & Reasons

Engineering & Applied Science (ENGRU)

Plan	Academic Level	Population	Code	Reason	Notes
AMEN	All	Readmit	S41	AMEN	–
AREN	All	Readmit	S41	AREN	–
ASEN	All	Readmit	S41	ASEN	–
BMEN	All	Readmit	S41	BMEN	–
CBEN	All	Readmit	S41	CBEN	–
CHEN	All	Readmit	S41	CHEN	–
CSEN	All	Readmit	S41	CSEN	–
CVEN	All	Readmit	S41	CVEN	–
ECEN	All	Readmit	S41	ECEN	–
EEEN	All	Readmit	S41	EEEN	–
EPEN	All	Readmit	S41	EPEN	–
EVEN	All	Readmit	S41	EVEN	–
MCEN	All	Readmit	S41	MCEN	–
–	1MSC subplan	Readmit	S41	C-MSC	1MSC subplan code
–	1WCU subplan	Readmit	S41	C-MCU	1WCU subplan code
TMEN	All	Readmit	S41	TMEN	–
XXEN	All	Readmit	S41	XXEN	–

Graduate Codes & Reasons

College of Arts & Sciences (ARSCG)

Plan	Academic Level	Population	Code	Reason	Notes
CLASG	All	Readmit	S41	CLASG	Readmit, New

College of Engineering & Applied Science (ENGRG)

Plan	Academic Level	Population	Code	Reason	Notes
AMEN	All	Readmit	S41	AMEN	MSAEP and MSP only

Thank you to everyone who confirmed or revised their Summer 2025 advising holds. We set most of the advising and academic standing holds on Thursday, Feb. 6.

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Fall 2025 Continuing Student Enrollment Dates

Anonymous — Tue, 25 Feb 2025 07:00:00 +0000

Fall 2025 Continuing Student Enrollment Dates Anonymous (not verified) Tue, 02/25/2025 - 00:00 CU-SIS Development Team

Registration Overview

On Wednesday, March 5, each student’s assigned enrollment appointment date and time will appear on their enrollment dates card in Buff Portal and in a registration e-memo from our office. Enrollment appointments are based on total completed cumulative hours for all but law students. If a student has CU or transfer hours added after their enrollment appointment is set, they may be eligible for an enrollment appointment adjustment.

Registration for continuing undergraduate students remains open through May 22. Schedule adjustment for undergrads opens July 23 and remains open for open enrollment. Registration for continuing graduate and law students remains open through open enrollment.

Student Enrollment Blocks

Registration opens for each student block at the dates and times below. The time indicated below is the start time of the first appointment within that block. A given block may have several appointment start times. If that is the case, start times occur every 15 minutes.*

Numbers in parentheses represent total cumulative credit hours, where applicable.

Monday, March 31

8:30 a.m. – Priority registration students**
8:30 a.m. – Graduate BAM & concurrent degree students
9:30 a.m. – Veteran seniors
9:30 a.m. – Seniors (90+ credits)*

Thursday, April 3

7:30 a.m. – Graduate students*
3 p.m. – Undergraduate and graduate transfer exchange students

Monday, April 7

8:30 a.m. – Veteran juniors
8:30 a.m. – Juniors (60–89.99 credits)*

Wednesday, April 9

11:30 a.m. – Veteran sophomores
11:30 a.m. – Sophomores (30–59.99 credits)*

Monday, April 14

8:30 a.m. – Freshmen (0–7.99 credits)
8:30 a.m. – Veteran freshmen
9:30 a.m. – Freshmen (8–29.99 credits)*

Friday, April 18

9 a.m. – Law students

*Staggered appointment start times.

**Student-athletes and students with special accommodations as identified by Disability Services.

Continuing students will be able to view their assigned Fall 2025 enrollment dates and begin adding classes to their shopping cart starting Wednesday, March 5. That day, our office will send a registration e-memo to current degree-seeking students with their assigned enrollment appointment dates, which occur March 31-April 18.

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Summer 2025 Continuing Student Enrollment Dates

Linda Sprouse — Tue, 11 Feb 2025 07:00:00 +0000

Summer 2025 Continuing Student Enrollment Dates Linda Sprouse Tue, 02/11/2025 - 00:00 CU-SIS Development Team

Registration Overview

On Wednesday, Feb. 12, the summer shopping cart will become available, assigned summer enrollment dates will post, and our office will send an e-memo to continuing students that includes their assigned summer enrollment start date and time.

Students are assigned a single appointment for the �鶹ӰԺ Main Campus Summer Session term, which was created exclusively for this purpose. To view a student's enrollment information:

Log in to Campus Solutions.
Navigate to the student services center page (Campus Community > Student Services Ctr (AdminVw)).
Enter the student's information and locate their record.
Once you're in the student center, you'll see the student's enrollment information listed under "Enrollment Dates" (right side of the page).

Student Enrollment Blocks

Continuing Student Blocks	Start Date	Start Time
Priority registration* (approved students)	March 5, 2025	8 a.m.
Seniors (90–999.99 predicted cumulative hours)	March 5, 2025	8 a.m.
Law	March 5, 2025	8 a.m.
Graduate	March 6, 2025	8 a.m.
Juniors (60–89.99 predicted cumulative hours)	March 6, 2025	8 a.m.
Sophomores (30–59.99 predicted cumulative hours)	March 7, 2025	8 a.m.
Freshmen (0–29.99 predicted cumulative hours)	March 7, 2025	8 a.m.

*Student athletes and students with special accommodations as identified by Disability Services.

Note: Nondegree CU �鶹ӰԺ employees can register for classes at the start of open enrollment (March 10) regardless of whether they are using the tuition assistance benefit. (Starting July 1, 2024, CU's TAB policy removed the requirement that employees needed to wait until seven days before classes start to register.)

On Wednesday, Feb. 12, the summer shopping cart will become available, assigned summer enrollment dates will post, and our office will send a registration e-memo to continuing students.

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Spring 2025 Full-Semester Waitlists Canceled, 2/3

Anonymous — Tue, 04 Feb 2025 10:22:32 +0000

Spring 2025 Full-Semester Waitlists Canceled, 2/3 Anonymous (not verified) Tue, 02/04/2025 - 03:22 CU-SIS Development Team

Related Communications to Students

"Reminder: You're on a Spring 2025 Class Waitlist," 1/8/2025
"Reminder: You're on a Spring 2025 Special Session Class Waitlist," 1/8/2025

On Monday, Feb. 3, we canceled (a.k.a., purged) the waitlists for Spring 2025 Main Campus �鶹ӰԺ full-semester (Session B) Western Colorado (Session BWU) classes.

Waitlists for �鶹ӰԺ Law full-semester (Session BLW) classes were canceled on Jan. 31 and waitlists for Colorado Mesa (Session BMU) classes will be canceled on Feb. 10.

To request a snapshot of the students who were still on a class waitlist when it was canceled, please email cusisdev@colorado.edu. The report also includes students who were waitlisted for more than one section of a class or who were waitlisted for one section but enrolled in another.

As a reminder, students who remain on the waitlist through the cancellation date lose access to the class's online materials and no longer appear on the class roster; however, they may be eligible for course reservation the next time that course is offered.

If you have a question about waitlist functionality or a particular student’s enrollment, please email registrar@colorado.edu.

Additional waitlist cancellation dates are published on our web calendars:

On Monday, Feb. 5, we canceled (a.k.a., purged) the waitlists for Spring 2024 Main Campus �鶹ӰԺ full-semester (Session B) classes. To request a snapshot of the students who were still on a class waitlist when it was canceled, email cusisdev@colorado.edu.

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Summer and Fall 2025 Advising Hold Changes Due Jan. 30

Anonymous — Tue, 21 Jan 2025 17:11:25 +0000

Summer and Fall 2025 Advising Hold Changes Due Jan. 30 Anonymous (not verified) Tue, 01/21/2025 - 10:11 CU-SIS Development Team

Summer and Fall 2025 Advising Hold Timeline

Friday, Jan. 17: The Systems & Data Services team contacted departments with existing hold information.
Thursday, Jan. 30:
- Deadline for departments with existing holds to submit additions, changes or deletions.
- Deadline for departments to request a new advising hold (email your request to cusisdev@colorado.edu).
Tuesday, Feb. 4: Deadline for departments to submit SID lists for batch processing (if applicable).
Thursday, Feb. 6: The Systems & Data Services team begins setting advising holds.
Tuesday, Feb. 11 at noon: Final advising hold deadline for Summer 2025.
Tuesday, March 4 at noon: Final advising hold deadline for Fall 2025.
Wednesday, Feb. 12: Assigned enrollment dates for Summer 2025 are visible to students in Buff Portal. No new advising holds will be assigned for Summer 2025.
Wednesday, March 5: Assigned enrollment dates for Fall 2025 are visible to students in Buff Portal. No new advising holds will be assigned for Fall 2025.

We will be setting Summer and Fall 2025 advising holds (a.k.a., advising service indicators) for continuing students on Thursday, Feb. 6. Once set, these holds will prevent students in those programs from registering until they've met with their academic advisor.

If your department would like to discuss creating a new advising hold for Summer of Fall 2025, email the Systems & Data Services team with the details of your request by Thursday, Jan. 30.

Review Your Holds

If your department currently uses advising holds, you should have received an email from the Systems & Data Services team last week to confirm the population and text of your hold. Reply with any necessary changes, additions or deletions by Thursday, Jan. 30.

If your department's advising holds are assigned using an SID list, submit your list by noon on Tuesday, Feb. 4. Lists submitted after that date will be processed in the order in which they're received, allowing at least two business days for processing.

Notify Your Students

To support student success, academic departments are responsible for notifying their students when an advising hold is placed and for providing a clear explanation of the steps the student must take to have it released.

If you wish to request an e-memo, student communications are distributed by Strategic Relations & Communications using CU �鶹ӰԺ Today and associated campus communication tools. Visit the CU �鶹ӰԺ Today website to view the different tools (e.g., CU �鶹ӰԺ Today stories and administrative e-memos) and submit your message for campus audiences.

Release Holds Promptly

Advising holds now include a timeline for release (e.g., "After you've met with your advisor, your hold will be removed within three business days"). Please remove the advising hold as soon as you can after the student has received advising to ensure compliance with this timeline.

For step-by-step instructions for both manual and batch removal, see our advising holds page.

We will be setting Summer & Fall 2025 advising holds for continuing students on Thursday, Feb. 6. Once set, these holds will prevent students in those programs from registering until they've met with their academic advisor.

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FERPA Protections Take Effect for New Students on Monday, Jan. 13

Linda Sprouse — Fri, 10 Jan 2025 07:00:00 +0000

FERPA Protections Take Effect for New Students on Monday, Jan. 13 Linda Sprouse Fri, 01/10/2025 - 00:00 Office of the Registrar

Who Received This Email?

We sent this email at 7 p.m. on Thursday, Jan. 9, 2025, to CU �鶹ӰԺ faculty, staff and temporary employees.

Dear faculty and staff,

Student data privacy is everyone's responsibility. The Family Education Rights and Privacy Act (FERPA) and the �鶹ӰԺ have set forth guidelines related to the disclosure of and access to student education records maintained by the university.

FERPA protections go into effect for incoming Spring 2025 students on Monday, Jan. 13, and remain in effect for continuing and returning students.

Education Records

Any record that directly relates to a student and is maintained by CU (regardless of medium) is classified as an education record. Education records include:

Directory information, which may generally be disclosed to a third party without the written consent of the student, as long as the student hasn't established full privacy. This includes items such as student name, major(s) and minor(s), and participation in officially recognized activities or sports (see Directory Information for a complete list).
Nondirectory information, which is personally identifiable information that may not be disclosed to anyone, including parents, without documented student consent. School officials, including faculty and staff, may only access nondirectory information if they have a legitimate educational interest. This includes sensitive data, such as SSNs, grades and financial information, and class recordings (see below).

Remote & Online Classes

Recordings of lectures or class meetings are considered education records if students' names or likenesses are displayed or disclosed. You may share these recordings with the class, but not with others without documented consent from each student identified in the recording.

When offering classes through Zoom, plan a secure meeting by requiring authentication and setting a meeting password. Before sharing your screen in class, close all documents or systems displaying personally identifiable information. Accidental sharing of such information is a violation of FERPA.

Students on full privacy (see below) are not treated differently than other students within the physical or virtual classroom. Their name, image and email address may appear on screen and in your learning management system, and you may call on them by name.

Letters of Recommendation

Any disclosure of nondirectory student information (e.g., class performance, grades, abilities, background) to a third party in letters of recommendation or reference calls requires prior documented consent from the student. For full details and a student release form, see Release of Student Recommendations.

Accommodations Related to Disabilities

Students’ disabilities are protected under FERPA. When contacting students in your class to discuss accommodations related to disabilities, you must email students individually or bcc each student email address to avoid a FERPA violation. If you have any questions, please contact Disability Services.

Artificial Intelligence

AI development, its uses and tools are rapidly evolving. AI users at CU �鶹ӰԺ should stay current with campus policies and guidance regarding student data privacy, compliance, security and other AI considerations and implications. See Artificial Intelligence at CU �鶹ӰԺ.

Student Privacy Options & University Business Practices

FERPA Training & Resources

Each year, the Office of the Registrar offers a FERPA review and training session that allows faculty and staff to ask questions about specific situations. Visit our training and support page to view upcoming sessions or request departmental training.

Please don't hesitate to contact the Office of the Registrar when questions arise. Additional FERPA information is available in Skillsoft and on the Office of the Registrar and U.S. Department of Education websites.

Office of the Registrar | �鶹ӰԺ
303-492-6970 | registrar@colorado.edu

The protection of student privacy is everyone's responsibility. The Family Education Rights and Privacy Act (FERPA) and the �鶹ӰԺ have set forth guidelines related to the disclosure of and access to student education records maintained by the university.

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Faculty & Staff Registration

Anonymous — Fri, 03 Jan 2025 07:00:00 +0000

Faculty & Staff Registration Anonymous (not verified) Fri, 01/03/2025 - 00:00 Office of the Registrar

Who Received This Email?

We sent this email at 7 p.m. on Thursday, Jan. 2, 2025, to CU �鶹ӰԺ faculty, staff and temporary employees.

If you still need to apply to CU �鶹ӰԺ as a degree-seeking or nondegree student, see the Bursar's Office's getting-started resources for admission application links.

Dear faculty and staff,

Nondegree faculty and staff can register for CU �鶹ӰԺ Main Campus classes at the start of open enrollment, beginning 12:01 a.m. on Monday, Jan. 6.

Degree-seeking employees and student dependents using the tuition assistance benefit can register and waitlist during the standard registration periods.

Note: The tuition assistance benefit policy no longer requires employees wait to register until seven days before the start of the semester to use the benefit. Please be aware there may be other registration period requirements that you will need to honor.

Your Next Steps

Complete the following tasks by the dates indicated:

Submit your tuition assistance benefit application in the employee portal by 11:59 p.m. on Feb. 15 (step-by-step instructions). Review the policy statement and potential tax impacts carefully.
Register for your class(es) during your registration period.
If you’re an in-state undergraduate, complete the one-time COF application by 5 p.m. on May 1, and authorize the use of COF funds by 11:59 p.m. on May 7.

For more information, visit Employee Services’ CU �鶹ӰԺ Tuition Assistance page.

Office of the Registrar | �鶹ӰԺ
303-492-6970 | registrar@colorado.edu

If you're using the tuition assistance benefit, learn more about registering for spring classes.

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