Registration Overview

On Wednesday, Feb. 12, the summer shopping cart will become available, assigned summer enrollment dates will post, and our office will send an e-memo to continuing students that includes their assigned summer enrollment start date and time.

Students are assigned a single appointment for the Â鶹ӰԺ Main Campus Summer Session term, which was created exclusively for this purpose. To view a student's enrollment information:

1. Log in to Campus Solutions.
2. Navigate to the student services center page (Campus Community > Student Services Ctr (AdminVw)).
3. Enter the student's information and locate their record.
4. Once you're in the student center, you'll see the student's enrollment information listed under "Enrollment Dates" (right side of the page).

Student Enrollment Blocks

*Student athletes and students with special accommodations as identified by Disability Services.

Note: Nondegree CU Â鶹ӰԺ employees can register for classes at the start of open enrollment (March 10) regardless of whether they are using the tuition assistance benefit. (Starting July 1, 2024,   removed the requirement that employees needed to wait until seven days before classes start to register.) 

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• "Reminder: You're on a Spring 2025 Class Waitlist," 1/8/2025
• "Reminder: You're on a Spring 2025 Special Session Class Waitlist," 1/8/2025

On Monday, Feb. 3, we canceled (a.k.a., purged) the waitlists for Spring 2025 Main Campus Â鶹ӰԺ full-semester (Session B) Western Colorado (Session BWU) classes. 

Waitlists for Â鶹ӰԺ Law full-semester (Session BLW) classes were canceled on Jan. 31 and waitlists for Colorado Mesa (Session BMU) classes will be canceled on Feb. 10.

To request a snapshot of the students who were still on a class waitlist when it was canceled, please email cusisdev@colorado.edu. The report also includes students who were waitlisted for more than one section of a class or who were waitlisted for one section but enrolled in another.

As a reminder, students who remain on the waitlist through the cancellation date lose access to the class's online materials and no longer appear on the class roster; however, they may be eligible for course reservation the next time that course is offered.

If you have a question about waitlist functionality or a particular student’s enrollment, please email registrar@colorado.edu.

Additional waitlist cancellation dates are published on our web calendars:

• Main Campus full-semester add/drop calendars
• Main Campus special sessions calendars
• Colorado Law calendars
• Partnership program calendars

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• Friday, Jan. 17: The Systems & Data Services team contacted departments with existing hold information.
• Thursday, Jan. 30:
  • Deadline for departments with existing holds to submit additions, changes or deletions.
  • Deadline for departments to request a new advising hold (email your request to cusisdev@colorado.edu).
• Tuesday, Feb. 4: Deadline for departments to submit SID lists for batch processing (if applicable).
• Thursday, Feb. 6: The Systems & Data Services team begins setting advising holds.
• Tuesday, Feb. 11 at noon: Final advising hold deadline for Summer 2025.
• Tuesday, March 4 at noon: Final advising hold deadline for Fall 2025.
• Wednesday, Feb. 12: Assigned enrollment dates for Summer 2025 are visible to students in Buff Portal. No new advising holds will be assigned for Summer 2025.
• Wednesday, March 5: Assigned enrollment dates for Fall 2025 are visible to students in Buff Portal. No new advising holds will be assigned for Fall 2025.

We will be setting Summer and Fall 2025 advising holds (a.k.a., advising service indicators) for continuing students on Thursday, Feb. 6. Once set, these holds will prevent students in those programs from registering until they've met with their academic advisor.

If your department would like to discuss creating a new advising hold for Summer of Fall 2025, email the Systems & Data Services team with the details of your request by Thursday, Jan. 30.

Review Your Holds

If your department currently uses advising holds, you should have received an email from the Systems & Data Services team last week to confirm the population and text of your hold. Reply with any necessary changes, additions or deletions by Thursday, Jan. 30.

If your department's advising holds are assigned using an SID list, submit your list by noon on Tuesday, Feb. 4. Lists submitted after that date will be processed in the order in which they're received, allowing at least two business days for processing.

Notify Your Students

To support student success, academic departments are responsible for notifying their students when an advising hold is placed and for providing a clear explanation of the steps the student must take to have it released.

If you wish to request an e-memo, student communications are distributed by Strategic Relations & Communications using CU Â鶹ӰԺ Today and associated campus communication tools. Visit the  to view the different tools (e.g., CU Â鶹ӰԺ Today stories and administrative e-memos) and submit your message for campus audiences.

Release Holds Promptly

Advising holds now include a timeline for release (e.g., "After you've met with your advisor, your hold will be removed within three business days"). Please remove the advising hold as soon as you can after the student has received advising to ensure compliance with this timeline. 

For step-by-step instructions for both manual and batch removal, see our advising holds page.

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We sent this email at 7 p.m. on Thursday, Jan. 9, 2025, to CU Â鶹ӰԺ faculty, staff and temporary employees.

Dear faculty and staff,

Student data privacy is everyone's responsibility. The Family Education Rights and Privacy Act (FERPA) and the Â鶹ӰԺ have set forth guidelines related to the disclosure of and access to student education records maintained by the university.

FERPA protections go into effect for incoming Spring 2025 students on Monday, Jan. 13, and remain in effect for continuing and returning students.

Education Records

Any record that directly relates to a student and is maintained by CU (regardless of medium) is classified as an education record. Education records include:

• Directory information, which may generally be disclosed to a third party without the written consent of the student, as long as the student hasn't established full privacy. This includes items such as student name, major(s) and minor(s), and participation in officially recognized activities or sports (see Directory Information for a complete list).
• Nondirectory information, which is personally identifiable information that may not be disclosed to anyone, including parents, without documented student consent. School officials, including faculty and staff, may only access nondirectory information if they have a legitimate educational interest. This includes sensitive data, such as SSNs, grades and financial information, and class recordings (see below).

Remote & Online Classes

Recordings of lectures or class meetings are considered education records if students' names or likenesses are displayed or disclosed. You may share these recordings with the class, but not with others without documented consent from each student identified in the recording.

When offering classes through Zoom, by requiring authentication and setting a meeting password. Before sharing your screen in class, close all documents or systems displaying personally identifiable information. Accidental sharing of such information is a violation of FERPA.

Students on full privacy (see below) are not treated differently than other students within the physical or virtual classroom. Their name, image and email address may appear on screen and in your learning management system, and you may call on them by name.

Letters of Recommendation

Any disclosure of nondirectory student information (e.g., class performance, grades, abilities, background) to a third party in letters of recommendation or reference calls requires prior documented consent from the student. For full details and a student release form, see Release of Student Recommendations.

Accommodations Related to Disabilities

Students’ disabilities are protected under FERPA. When contacting students in your class to discuss accommodations related to disabilities, you must email students individually or bcc each student email address to avoid a FERPA violation. If you have any questions, please contact Disability Services.

Artificial Intelligence

AI development, its uses and tools are rapidly evolving. AI users at CU Â鶹ӰԺ should stay current with campus policies and guidance regarding student data privacy, compliance, security and other AI considerations and implications. See Artificial Intelligence at CU Â鶹ӰԺ. 

Student Privacy Options & University Business Practices

• Communicating with Students
• Communicating with Third Parties
• Maintaining Student Records
• Sending Student Data Electronically

• Security Passphrase: Required for verifying the identity of a student who cannot present a photo ID or who is contacting the university by phone. See Confirming a Student's Identity.
• FERPA Consent to Release: The online process to authorize release of nondirectory education records to a third party. See FERPA Consent to Release.
• CU Guest Access: Allows students to grant read-only online access to select third parties. If a student has established CU guest access for a third party, but not FERPA consent to release, you cannot release any FERPA-protected information. See CU Guest Access.
• Full Privacy: An option for students to restrict the release of their directory information. These students are identified in Campus Solutions and Buff Portal Advising with a red "PRIVATE" label. If asked for information about a student on full privacy, school officials must tell the requester, "Due to data privacy policies, we are unable to respond to your request."

Advisors may check student privacy settings through Buff Portal Advising or Campus Solutions. Faculty may do so through their class or grade rosters in .

FERPA Training & Resources

Each year, the Office of the Registrar offers a FERPA review and training session that allows faculty and staff to ask questions about specific situations. Visit our training and support page to view upcoming sessions or request departmental training.

Please don't hesitate to contact the Office of the Registrar when questions arise. Additional FERPA information is available in Skillsoft and on the Office of the Registrar and websites.

Office of the Registrar | Â鶹ӰԺ
303-492-6970 | registrar@colorado.edu

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We sent this email at 7 p.m. on Thursday, Jan. 2, 2025, to CU Â鶹ӰԺ faculty, staff and temporary employees.

If you still need to apply to CU Â鶹ӰԺ as a degree-seeking or nondegree student, see the Bursar's Office's getting-started resources for admission application links.

Dear faculty and staff,

Nondegree faculty and staff can register for CU Â鶹ӰԺ Main Campus classes at the start of open enrollment, beginning 12:01 a.m. on Monday, Jan. 6.

Degree-seeking employees and student dependents using the tuition assistance benefit can register and waitlist during the standard registration periods.

Note: The  no longer requires employees wait to register until seven days before the start of the semester to use the benefit. Please be aware there may be other registration period requirements that you will need to honor. 

Your Next Steps

Complete the following tasks by the dates indicated:

1. Submit your tuition assistance benefit application in the employee portal by 11:59 p.m. on Feb. 15 (). Review the and carefully.
2. during your registration period.
3. If you’re an in-state undergraduate, complete the by 5 p.m. on May 1, and authorize the use of COF funds by 11:59 p.m. on May 7.

For more information, visit Employee Services’ CU Â鶹ӰԺ Tuition Assistance page.

Office of the Registrar | Â鶹ӰԺ
303-492-6970 | registrar@colorado.edu

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We sent this email on Thursday, Jan. 2, 2025, to instructors with post access who had unapproved grades in one or more Fall 2024 classes (law, specialized program, thesis and dissertation classes excluded).

Dear [instructor],

Your grades for the following class(es) are very overdue. It is critical that you post these grades immediately. Late grades cause serious consequences for your students, which may include academic standing, financial aid and graduation eligibility.

Web grading is the only method of posting grades, including late grades. Do not email grades, as this violates campus security policies.

To complete the grading process:

1. On 's Teaching Tools tab, click "Go to Web Grading."
2. If the wrong term is selected, click "Change Term."
3. Click the grade roster icon next to the class you want to grade.
4. Sync, upload or enter your grades.
5. Approve and post your grade roster(s).

For online assistance, see OIT’s webpage and the Office of the Registrar’s step-by-step instructions and videos, or reference our FAQs. You may also contact:

Office of the Registrar
303-492-6970
registrar@colorado.edu
Hours: Monday–Friday, 9 a.m.–4:30 p.m. MT

Please note: On January 9, 2025, all students who remain ungraded for Fall 2024 will be assigned a grade of NR (not reported). After NR grades are assigned, instructors must submit an individual grade change request to assign a final grade for each student.

Thank you for your prompt attention to this matter.

Regards,

Erika Randall
Interim Dean & Vice Provost for Undergraduate Education

E. Scott Adler
Dean of the Graduate School & Vice Provost for Graduate Affairs
 

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We sent this email on Tuesday, Dec. 24, 2024, to instructors with post access who had unapproved grades in one or more Fall 2024 classes (law, specialized program, thesis and dissertation classes excluded).

Dear [instructor],

The final deadline to post Fall 2022 grades has passed. It is critical that you post your grades for the class(es) listed below as soon as possible.

Web grading is the only method of posting grades, including late grades. Do not email grades, as this violates campus security policies.

To complete the grading process:

1. On 's Teaching Tools tab, click "Go to Web Grading."
2. If the wrong term is selected, click "Change Term."
3. Click the grade roster icon next to the class you want to grade.
4. Sync, upload or enter your grades.
5. Approve and post your grade roster(s).

For online assistance, see OIT’s and the Office of the Registrar’s step-by-step instructions and videos, or reference our FAQs. You may also contact:

Office of the Registrar
303-492-6970
registrar@colorado.edu
Hours: Monday–Friday, 9 a.m.–4:30 p.m. MT

Winter Break Notice: The Office of the Registrar will be closed for Winter Break beginning Tuesday, Dec. 24 at 5 p.m. and will reopen Thursday, Jan. 2, 2025, at 8 a.m.

Please note: On January 9, 2025, all students who remain ungraded for Fall 2024 will be assigned a grade of NR (not reported). After NR grades are assigned, instructors must submit an individual grade change request to assign a final grade for each student.

Thank you for your prompt attention to this matter.

Regards,

Erika Randall
Interim Dean & Vice Provost for Undergraduate Education

E. Scott Adler
Dean of the Graduate School & Vice Provost for Graduate Affairs

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We sent this email on Monday, Dec. 23, 2024, to instructors with post access who had unapproved grades in one or more Fall 2024 classes (law, specialized program, thesis and dissertation classes excluded).

Dear [instructor],

Reminder: All final grades must be posted by 11:59 p.m. on Monday, Dec. 23, 2024.

According to the Office of the Registrar, you have not finished posting grades for the following class(es):

Web grading is the only method of posting grades, including late grades. Do not email grades, as this violates campus security policies.

To avoid causing serious negative impacts to your students, which may include academic standing, financial aid and graduation eligibility, complete the following steps by 11:59 p.m. on Dec. 23:

1. On 's Teaching Tools tab, click "Go to Web Grading."
2. If the wrong term is selected, click "Change Term."
3. Click the grade roster icon next to the class you want to grade.
4. Sync, upload or enter your grades.
5. Approve and post your grade roster(s).

For online assistance, see OIT’s and the Office of the Registrar’s step-by-step instructions and videos or reference our FAQs. You may also contact:

Office of the Registrar
Phone: 303-492-6970
registrar@colorado.edu
Hours: Monday–Friday, 9 a.m.–4:30 p.m. MT

Winter Break Support: The Office of the Registrar will be closed for Winter Break beginning Tuesday, Dec. 24 at 5 p.m. and will reopen Thursday, Jan. 2, 2025, at 8 a.m.

The university and your students appreciate your dedication to timely grading.

Regards,

Erika Randall
Interim Dean & Vice Provost for Undergraduate Education

E. Scott Adler
Dean of the Graduate School & Vice Provost for Graduate Affairs

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On Wednesday, Jan. 8, the approval process will be changing for some graduate-level Registrar forms, including some future graduate-level forms requiring departmental approval and the following:

• BAM
• BAM Supplement
• Candidacy for Advanced Degree
• Leave of Absence

The administrative guides will be updated to reflect the new approval process.

Current Approval Process

Approvals for these forms require approval by the individual department administrators (GPAs). In the old process, we’ve created a workflow folder (Life Cycle) for each department, resulting in 56 departmental life cycles in addition to an administrative life cycle for each form. As new graduate programs are added, new departmental life cycles are also added.

While this structure has worked successfully for several years, it has become difficult to maintain. It has also created an internal problem within OnBase that cannot be left unchecked. UIS has requested that we make some changes to resolve the internal issue.

What’s Changing

The new process eliminates the 56 individual department life cycles and replaces them with approval life cycles for each form. The BAM Intent form will now have a BAM Intent Departmental Approval life cycle. BAM Supplement will have 2 approval life cycles, BAM Supplement UGRD Approval and BAM Supplement GRAD Approval. Candidacy for Advanced Degree will have Candidacy for Advanced Degree Approval life cycle. Leave of Absence will have 3 approval life cycles: LOA Approval 1, LOA Approval 2, and LOA Approval 3.

While all GPAs will use the same life cycles to approve the forms, they will see only the forms that they need to approve. The approval workflow uses built-in OnBase load balancing functionality to display forms to the correct GPAs.

This new process will also make it significantly easier to add new programs. The steps to add a program will take less that one hour and will take effect overnight.

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We sent this email on Tuesday, Dec. 10, 2024, to instructors with post access who had unapproved grades in one or more Fall 2024 classes (law, specialized program, thesis and dissertation classes excluded).

Dear [instructor],

Web grading is now open. Please submit your grades in for the following class(es):

To support student success, be sure to enter, approve and post each class's grades by the deadline below:

All grades must be posted by the final grading deadline, Sunday, Dec. 23, 2024, to avoid causing serious negative consequences for your students, which may include academic standing, financial aid and graduation eligibility.

Special session class's grades must be entered, approved and posted within four days after the last day of class. See Fall 2024 Special Session Grade Processing Calendars.

If you're in need of first-time training or a thorough refresher,  this Friday, Dec. 13, from 11 a.m. to noon.

All instructors must indicate the level of course participation and last date of participation (if applicable) for all assigned incomplete and failing grades. Instructions are provided at the top of each grade roster.

For online assistance, see OIT's  and the Office of the Registrar's step-by-step instructions and videos, or reference our FAQs. You may also contact:

Office of the Registrar
Phone: 303-492-6970
registrar@colorado.edu
Hours: Monday–Friday, 9 a.m.–4:30 p.m. MT 

Winter Break Notice: The Office of the Registrar will be closed for Winter Break beginning Tuesday, Dec. 24 at 5 p.m. and will reopen Thursday, Jan. 2, 2025 at 8 a.m. 

Thank you in advance for your dedication to timely grading!

Office of the Registrar | Â鶹ӰԺ
303-492-6970 | registrar@colorado.edu

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