Before booking travel, please contact Travel + Procurement Coordinator Casey Klopp at casey.klopp@colorado.edu for travel speedtype balance inquiries, planning assistance听and questions related to university travel. 听

Before you go

REQUIRED: Concur travel request

All professional domestic and international travel must be approved using Concur Request 产别蹿辞谤别听booking a trip. Concur Request replaces the hardcopy professional travel form and is used as a means of reporting your plan for covering your classes and other professional obligations in your absence; as such, a Concur Request must be submitted for all professional travel, regardless of whether the trip is being funded by CU 麻豆影院 or an outside entity. 听

Check out this听step-by-step guide听on submitting a travel request.听

Travel restrictions
  • Airfare purchased out-of-pocket outside of Concur is not reimbursable. 听
  • Pre-approval is required if driving instead of flying. Driving instead of flying is only acceptable if:听
    • It is necessary to transport fragile or oversized equipment related to the business purpose, including but not limited to instrument(s), sound equipment, etc. 听
    • It is necessary to transport multiple travelers, making vehicle travel the most economical option.听
    • It can be demonstrated that driving instead of flying is more economical. 听
      • In addition to pre-approval, this option also requires a comparison quote from Concur, which should be attached to the Concur travel request. 听
      • The traveler will be reimbursed for actual mileage up to the actual total flight cost (transportation to/from DIA, airfare听and destination ground transportation).听
      • Gasoline purchased for use in a personal vehicle is not reimbursable under any circumstance. Mileage reimbursement is intended to cover the cost of gasoline, and wear and tear. View the听 听

While you鈥檙e gone

Help with travel emergencies

Contact for assistance with rebooking flights, changes in itinerary, etc.

Reimbursable travel expenses (requires receipts and additional information)
  • Meals听
  • Lodging (booking options available in Concur)
  • Mileage to and/or from DIA听
  • 听(CU employee discounts)
  • Rental car gas听
  • Ground transportation (Uber, Lyft, shuttles, taxis, buses, etc.)听
  • Conference registration fees

Whether using a personal card or a corporate card, travelers must remember to keep itemized receipts of all purchases.听Receipts must be provided upon return to submit with their expense report鈥攖his is not an exhaustive list.

Non-reimbursable travel expenses
  • The College of Music does not offer reimbursements to faculty or staff for airfare purchased outside of Concur.听
  • Gasoline expenses are not allowable for personal vehicles. For more information, view .听

When you return

Getting reimbursed

Travel + Procurement Coordinator Casey Klopp will reach out to you via email for relevant receipts and travel information.

Policies

University-wide travel information

View .

Personal + business travel
  • Requires cost-comparison and departmental approval. Please contact Travel + Procurement Coordinator Casey Klopp听for assistance. 听听
  • The university will only pay for the business portion of your trip; expenses for the personal portion must be excluded on your expense report. 听
  • For detailed information, view听.听

Can I use Concur for personal travel bookings?听

  • You may use Concur to reserve hotels and rental cars for personal travel.
  • You may not use Concur to reserve flights for personal travel, as airfare is billed directly to the university. 听
College of Music travel bylaws

College of Music bylaws + handbook