Business expense substantiation and tax implications
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The University of Colorado has developed policies related to the processing of commercial credit cards (procurement card, travel card, airfare card), cash advances and employee reimbursements that meet the IRS definition of an accountable plan.
Under CU鈥檚 accountable plan, employees are required to substantiate the business purpose of the expense, provide any required receipts/other documentation, and reimburse the university (if appropriate) within specified timeframes in order to avoid having the payment/reimbursement included as part of the employee鈥檚 taxable income.
The CU System Procurement Service Center (PSC) and Office of University Controller (OUC) have recently researched and clarified aspects of the current Business Expense Reimbursement policy (for many years a PSC Procedural Statement, now a Finance Procedural Statement). The result is the revised Finance Procedural Statement Business Expense Substantiation & Tax Implications, which is planned to take effect on January 1, 2023. You can link to the new procedures and a number of related resources from the .