Temporary Staff Appointments

The following information regarding guidelines, title descriptions and job codes, background checks and process is for any staff member who has a temporary appointment.

Guidelines

General information pertaining to temporary positions can be found on the .

Title Descriptions & Job Codes

There are  jobfour codes available for hiring a temporary staff employee:

Temporary Aid (Classified Staff) – Job Code P1A1XX

Summary

  • Temporary Aid positions conduct work on a variety of assignments performed under close supervision and in support of programs, events or projects; used for non-professional work.

Funding

  • Position is 100% funded from grants, gifts, student fees, or auxiliaries.

Length of Appointment

  • As required by state personnel rules, Temporary Aide Classified appointments (P1A1XX) cannot exceed 9 months in a rolling 12-month period. The 12-month period is counted from the appointment start date.
  • Nine-month appointments are recommended for full-time work to avoid incurring benefits costs under the Affordable Care Act (ACA). 9-month appointments require a 3-month break in between temporary appointments.

Professional Temporary (University Staff) – Job Code 2582

Summary

  • Professional Temporary positions are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative and managerial, and student services functions.
  • Work typically involves creating, integrating, applying and sharing knowledge directly related to a professional field and typically would require at least a bachelor's degree to successfully perform the work assignment.

Funding

  • Position is 100% funded from grants, gifts, student fees or auxiliaries.

Length of Appointment

  • As required length of a Temporary University Staff appointment (2582) my not exceed a period of 12 months. An employee may not be hired into another temporary position on campus when the 12 month period has expired. They must stop working or complete a recruitment process to be hired permanently. They are eligible to begin another 12 month temporary appointment after a break of 13 pay periods (approx. 6 months).
  • The 12-month period is counted from the appointment start date, not from January 1st or July 1st. If the work period is continuous, this can be a true 12 months, e.g. December 15th through December 14th. If the work period is not continuous, one or more days worked within a month is counted as a whole month.

PERA Retiree – Job Code 2583

Summary

  • PERA Retirees can be hired to train, cross-train, transfer knowledge or act in a short-term mentoring role for a new incumbent.
  • Fill a position that is defined as non-supervisory and part-time.
  • Provide specialized knowledge or fill a specialized role.
  • Fill an interim vacancy.

Length of Appointment

PERA Retirees can work a maximum of 110 days per calendar year. Working more than 110 days will cause PERA to reduce the retiree’s monthly pension by a formula-set percentage.

ORP Retiree – Job Code 2585

Summary

  • ORP Retirees can be hired to train, cross-train, transfer knowledge or act in a short-term mentoring role for a new incumbent.
  • Fill a position that is defined as non-supervisory and part-time.
  • Provide specialized knowledge or fill a specialized role.
  • Fill an interim vacancy.

Background Checks

Per the Background Check Policy found on the , a background check must be conducted for all final applicants, unless a criminal history check has been conducted within the previous three years.

The date in which the most recent background check was processed is found in "HCM" in Personal Information on the "CU Personal Data" tab.

Process to Fill Temporary Staff Position

  1. Department submits inquiry to cas-staff@colorado.edu. 
  2. College of Arts and Sciences' human resources confirms the job duties the department has in mind. 
  3. Department submits a temporary staff position description via their Avature Position Management Portal for review and approval.
  4. A Staff Authorization Form (SAF) is submitted for approval to confirm the recruitment and budget. 
  5. An assigned recruiter from campus human resources will reach out to the department 1-3 business days after the PD has been approved to schedule an intake meeting.
  6. Job ad is routed for approval. 
    1. Job Ad Standard Approval Routing:
      1. Department hiring manager, supervisor or coordinator and
      2. College of Arts and Sciences' staff affairs specialist.
  7. Posting closes and search committee reviews applications through their . 
  8. The search committee narrows applicant pool and selects candidate for interviews. 
  9. Recruiter begins to collect references. 
  10. The department notifies their recruiter and the College of Arts and Sciences' human resources of their final decision. 
  11. College of Arts and Sciences' human resources sends the offer letter details to campus human resources for routing.
  12. New hire starts and is onboarded. 

For all other questions pertaining to staff recruitment and hiring, please contact Arts and Sciences Human Resources at cas-staff@colorado.edu.

Temporary Staff Appointment Offer Letter Templates